How to Find and Replace Text and Numbers in Excel

To find and replace text and numbers in Excel, you can use the “Find and Replace” feature. Here’s how you can do it:

  1. Open your Excel spreadsheet and select the range of cells where you want to perform the find and replace operation. You can select a single cell, a range of cells, or the entire worksheet.
  2. Press the “Ctrl + F” shortcut keys to open the “Find and Replace” dialog box. Alternatively, you can go to the “Home” tab in the Excel ribbon, click on the “Find & Select” button, and choose “Replace” from the drop-down menu.
  3. In the “Find and Replace” dialog box, click on the “Replace” tab if it’s not already selected.
  4. In the “Find what” field, enter the text or number you want to find. You can also use wildcards and regular expressions for advanced searches. Leave this field blank if you want to replace only specific text or numbers.
  5. In the “Replace with” field, enter the text or number you want to replace the found items with. Leave this field blank if you want to remove the found items without replacing them.
  6. Choose the desired options from the “Look in,” “Match case,” and “Match entire cell contents” checkboxes. These options determine where Excel searches for the text or numbers and whether it considers case sensitivity and exact matches.
  7. Click on the “Find All” button to see a list of all occurrences of the text or numbers that match your search criteria.
  8. Review the list of found items and decide whether you want to replace them or not. To replace a single occurrence, click on it and then click on the “Replace” button. To replace all occurrences at once, click on the “Replace All” button.
  9. Excel will perform the replacements and show you the number of replacements made.
  10. Click on the “Close” button to exit the “Find and Replace” dialog box.

That’s it! You have successfully found and replaced text and numbers in Excel.