Here are three different ways to edit a drop-down list in Excel:
Method 1: Using Data Validation
- Select the Cell: Click on the cell containing the drop-down list.
- Go to Data Tab: In the Excel ribbon, navigate to the “Data” tab.
- Data Validation: Click on “Data Validation” in the “Data Tools” group.
- Edit the List Entries:
- In the Data Validation dialog box, go to the “Settings” tab.
- In the “Allow” dropdown, select “List.”
- In the “Source” box, you’ll see the existing list range. Modify the range or add new values, separating them by commas.
- Click “OK” to apply the changes.
Method 2: Using Named Ranges
- Edit the Named Range:
- Go to the “Formulas” tab in the Excel ribbon.
- Click on “Name Manager” in the “Defined Names” group.
- Find and select the name associated with your drop-down list.
- Edit the “Refers to” value to update the list’s range.
- Update the Drop-Down List Cell:
- Select the cell with the drop-down list.
- Go to the “Data” tab.
- Click on “Data Validation” in the “Data Tools” group.
- In the “Source” box, you can leave it empty, or you can reselect the range associated with the named range you edited.
Method 3: Using a Table (Excel 2013 and Later)
- Convert to Table:
- Select the cells containing your existing drop-down list.
- Go to the “Insert” tab in the Excel ribbon.
- Click on “Table.”
- Edit the Table Column:
- Click on the filter arrow in the column header of the drop-down list.
- Click on “Filter” to open the filter dropdown.
- You can add or remove items in the filter dropdown. This will automatically update your drop-down list.
Remember that these methods might have different steps based on the version of Excel you’re using. When editing drop-down lists, ensure you maintain data integrity and avoid errors while updating the list values.