How to Edit a Received Email in Microsoft Outlook

When you receive an email in Microsoft Outlook, it is considered a static message that you can read, reply to, forward, or delete, but you cannot directly edit the original email’s content.

If you want to make changes to the content of a received email before forwarding or replying to it, you have a few options:

Option 1: Forward with Edits

  1. Open the received email in Outlook.
  2. Click on the “Forward” button to create a new email with the original email’s content.
  3. Make your desired edits to the content of the new email.
  4. Add the recipient(s) you want to send the edited email to.
  5. Click “Send” to send the edited email.

Option 2: Copy and Paste

  1. Open the received email in Outlook.
  2. Select the content you want to edit by highlighting it with your cursor.
  3. Right-click on the selected content and choose “Copy” from the context menu.
  4. Open a new email by clicking on “New Email” in Outlook.
  5. In the new email, paste the copied content by right-clicking in the body of the email and choosing “Paste.”
  6. Make your desired edits to the content in the new email.
  7. Add the recipient(s) you want to send the edited content to.
  8. Click “Send” to send the edited email.

Remember that when forwarding or replying to an email with edits, you are creating a new email with the original email’s content, and any changes you make will not be reflected in the original email received in your inbox or the sender’s copy.

If you need to edit an email in a more collaborative manner, you might want to consider copying the email’s content into a word processing document or a note-taking app where you can freely edit and collaborate on the content with others. Once the edits are complete, you can then compose a new email and paste the edited content into the body of the email before sending it to the desired recipients.

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