Creating and Sharing a Group Calendar: A Step-by-Step Guide

Creating and Sharing a Group Calendar: A Step-by-Step Guide

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Organizing your group’s schedule? A shared calendar can be a lifesaver! Here’s a tutorial for creating and sharing one on two popular platforms:

Platform: Google Calendar

1. Create a new calendar:

2. Set sharing permissions:

  • Click on the new calendar name.
  • Click “Settings and sharing.“
  • Under “Share with specific people,” enter email addresses or groups.
  • Choose their permission level (e.g., “See only” or “Make changes”).
  • Click “Send.“

3. Share the calendar:

  • Click “More” next to the calendar name.
  • Choose “Settings and sharing.“
  • Scroll down to “Integrate calendar.“
  • Copy the “Calendar ID.“
  • Share this ID with anyone you want to add the calendar.

Platform: Microsoft Outlook

1. Create a new calendar:

  • Open Outlook.
  • Click “Calendar” on the bottom left.
  • Click the “New Calendar” button on the ribbon.
  • Choose “Calendar” and give it a name.
  • Click “Create.“

2. Set sharing permissions:

  • Click “File” then “Calendar Properties.“
  • Click “Permissions” and then “Add.“
  • Enter email addresses or groups.
  • Choose their permission level (e.g., “Can view details” or “Can edit”).
  • Click “OK” and then “Close.“

3. Share the calendar:

  • Click “Calendar” and select the shared calendar.
  • Click “File” then “Share Calendar.“
  • Choose “People within your organization” or “People outside your organization.“
  • Enter email addresses and click “Share.“

Tips for both platforms:

  • Use color-coding to categorize events (e.g., meetings, deadlines).
  • Set recurring events for regular activities.
  • Encourage everyone to add their events to the calendar.
  • Consider using a third-party app like Doodle for scheduling polls.

Additional resources:

Remember, this is a general guide. Specific steps may vary slightly depending on your platform version.