How to change a signature in Outlook

Here’s a general guide on how to do it in Outlook 2016, 2019, and Microsoft 365:

  1. Open Outlook:
    • Launch Microsoft Outlook on your computer.
  2. Access the Options:
    • Click on the “File” tab in the upper-left corner of the Outlook window.
  3. Go to Mail Options:
    • In the File menu, select “Options.”
  4. Navigate to Mail Settings:
    • In the Mail category of the Outlook Options window, click on “Mail” in the left sidebar.
  5. Open Signatures:
    • Under the Compose messages section, click on the “Signatures…” button.
  6. Select the Email Account:
    • If you have multiple email accounts set up in Outlook, choose the email account for which you want to change the signature.
  7. Edit or Create a Signature:
    • In the Email Signature tab, you can either edit an existing signature or create a new one. If you want to edit an existing signature, select it from the list.
    • If you want to create a new signature, click on “New” and give your signature a name.
  8. Enter Signature Text:
    • In the text box, you can enter and format your email signature. You can include your name, title, company, contact information, and any other details you want.
  9. Format the Signature:
    • Use the formatting toolbar to change the font, size, color, and style of your text. You can also add links, images, or other formatting options.
  10. Set Default Signatures (Optional):
  • If you have multiple email accounts, you can set default signatures for new emails and replies/forwards.
  1. Save Changes:
    • After you’ve made the desired changes, click “OK” to save your signature settings.
  2. Test Your Signature:
    • Compose a new email or reply to an existing one to see how your new signature looks.