Here’s a general guide on how to do it in Outlook 2016, 2019, and Microsoft 365:
- Open Outlook:
- Launch Microsoft Outlook on your computer.
- Access the Options:
- Click on the “File” tab in the upper-left corner of the Outlook window.
- Go to Mail Options:
- In the File menu, select “Options.”
- Navigate to Mail Settings:
- In the Mail category of the Outlook Options window, click on “Mail” in the left sidebar.
- Open Signatures:
- Under the Compose messages section, click on the “Signatures…” button.
- Select the Email Account:
- If you have multiple email accounts set up in Outlook, choose the email account for which you want to change the signature.
- Edit or Create a Signature:
- In the Email Signature tab, you can either edit an existing signature or create a new one. If you want to edit an existing signature, select it from the list.
- If you want to create a new signature, click on “New” and give your signature a name.
- Enter Signature Text:
- In the text box, you can enter and format your email signature. You can include your name, title, company, contact information, and any other details you want.
- Format the Signature:
- Use the formatting toolbar to change the font, size, color, and style of your text. You can also add links, images, or other formatting options.
- Set Default Signatures (Optional):
- If you have multiple email accounts, you can set default signatures for new emails and replies/forwards.
- Save Changes:
- After you’ve made the desired changes, click “OK” to save your signature settings.
- Test Your Signature:
- Compose a new email or reply to an existing one to see how your new signature looks.